Nutrition Council Australia Pty Ltd (“NCA”) is committed to providing you with the best possible member service experience. This following document sets forth the Privacy Policy for the NCA website, (the “Website”) and/or our member portal (the “Portal”) which may from time to time comprise a third party provided and hosted portal. By using our Website or Portal, you consent to the collection, use and disclosure of your personal information as described in this Privacy Policy. This Privacy Policy is also incorporated into and subject to the terms our Terms and Conditions which may be updated from time to time. NCA welcomes your comments regarding this Privacy Policy. If you have any questions about this Privacy Policy and would like further information, please contact us via email at: [email protected] [email protected]


There are many aspects of the Website that can be viewed without providing personal information, however to make an enquiry, receive further information (by way of email, SMS or telephone) or for access to additional NCA Member features on the Website or Portal you are required to submit personally identifiable information.


Personal Information: Personal information is information to specifically identify an individual, such as a user’s name, address, and e-mail address. Personal information also includes demographic information, such as date of birth, gender, geographic area, preferences and training activity and inputs when such information is linked to other personal information that identifies the individual. Usage Information: Personal information does not include usage information. Usage information is data we collect about our services and member usage of those services, from which individual member identities have been removed. In other words, information about how you use a service might be collected and combined with information about how others use the same service, but no personal information will be included in the resulting data. Usage information helps us understand trends and member needs so we can better refine and introduce features to improve user experience. We might share usage information about our users with third parties for various purposes, such as helping us better understand and improve our services, and for advertising and marketing purposes.


We may occasionally engage other companies to provide services on our behalf, including but not limited to handling payments and member support enquiries. Those companies will be permitted to obtain only the personal information they need to deliver the service. NCA takes reasonable steps to ensure that these organisations are bound by confidentiality and privacy obligations in relation to the protection of your personal information. We may also share your personal information with credit reporting agencies, insurers, underwriters, guarantors, agents, finance providers, contractors, assignees, debt collection agencies, mercantile agencies, call centre operators, solicitors, accountants and other third parties associated with the provision of finance and/or collection of outstanding debts. This may also include the provision of your personal information to credit reporting agencies who may provide this to other credit providers as part of their credit reporting services.


For each visitor to reach the Website, we may collect the following non-personally identifiable information, including but not limited to browser type, version and language, operating system, pages viewed while browsing the Website, page access times and referring website address. This collected information is used solely internally for the purpose of gauging visitor traffic, trends and delivering personalized content to you while you are at this Website. From time to time, we may use member information for new, unanticipated uses not previously disclosed in our privacy notice. If our information practices change at some time in the future we will use for these new purposes only, data collected from the time of the policy change forward will adhere to our updated practices. We may use your personal information for the purposes of responding to any enquiry that you have made through the Website including the incorporation, storage and transmission of such personal information on our systems within Australia and overseas.


When you create an account through the Website and/or Portal, we ask for personal information that may be used to send you the newsletter(s) and other information that you have opted in to receive (including but not limited to promotional material). You may choose not to receive promotional emails or electronic newsletters from us by: (A) following the “unsubscribe” instructions in the specific email from which you wish to opt-out; (B) visiting the “Your Account” or equivalent section of the Website and following the appropriate instructions or (C) contacting [email protected] and specifying the particular email(s) from which you wish to be removed.


We may offer chat rooms, message boards, bulletin boards, blogs, review forums or similar public forums where you and other users of the Website or Portal can communicate and share your opinions with respect to NCA’s services, member or assessment material or any course materials. The protections described in this Privacy Policy do not apply when you provide information (including personal information) in connection with your use of these public forums. We may use personally identifiable and non-personal information about you to identify you with a posting in a public forum. Any information you share in a public forum is public information and may be seen or collected by anyone, including third parties that do not adhere to our Privacy Policy. We are not responsible for events arising from the distribution of any information you choose to publicly post or share through any public forum on the Website or Portal.


From time to time NCA may request personal information from users via contests, promotions, offers and surveys. Participation in these contests, promotions, offers, and surveys is completely voluntary and you may choose whether to disclose personal information in connection with these activities. Personal Information requested in these activities might include contact information and demographic information. We use this information to notify you if you’ve won and to award prizes. We also may collect usage information (ie, “what is your satisfaction level with the NCA services you have used?”). We use information we collect in surveys for internal purposes and to refine or identify new features to best support our users. We might also provide third parties with this information, and might combine it with some or all of your registration information. Third parties might use the information we provide them to contact you regarding products or services of interest to you. These disclosures are discussed in greater detail below in the “Disclosure of Personal Information” section. When we provide information collected during a contest, promotion, offer, or survey on the Website to third parties, we always disclose this to you at the time of collection.


NCA will not sell or rent personal information with third parties without your prior consent except in the limited circumstances described in this Privacy Policy. NCA’s own business purposes: We use and disclose information about you for our own internal statistical, design, or operational purposes, such as to estimate market size, measure traffic patterns, and understand demographic, user interest, usage, other trends among our users. We might outsource these tasks and disclose personal information about you to third parties, provided the use and disclosure of your personal information by these third parties is restricted to performance of such tasks. We might also share personal information with third-party vendors who assist us in performing internal functions necessary to operate our business. We require our third-party vendors to keep such information confidential and to only use the information for the purpose it was provided. Protection of NCA and others: We disclose personal information when we believe it is appropriate to comply with the law; to enforce or apply this privacy policy or our other policies or agreements; to protect our or our users’ rights, property or safety; or to protect our users from fraudulent, abusive, or unlawful use of the Website or Portal; or if we reasonably believe that an emergency involving immediate danger of death or serious physical injury to any person requires disclosure of communications or justifies disclosure of personal information without delay. Business transfers: Information about our users, including personal information, might be disclosed as part of any merger, acquisition, debt financing, sale of company assets, as well as in the event of an insolvency, bankruptcy or receivership in which personally identifiable information could be transferred to third parties as one of the business assets of the company.


We collect, process, and maintain your information in Australia under the Privacy Act 1988. If you are using the Website or Portal from outside Australia, by providing your information to us you are consenting to the transfer of your information to Australia for processing and maintaining in a manner consistent with this Privacy Policy.


We use reasonable security measures to store and maintain personally identifying information to protect it from loss, misuse, alteration or destruction by unauthorized parties while it is under our control. We provide no guarantee that such personally identifiable information will not be the target of malicious or unauthorised attempts by third parties to obtain such information and in the event of such a third-party obtaining information through unauthorised means, we will be unable to control the use of such information.


NCA might have links to other websites. We do not control, and therefore cannot be responsible for, the collection, use, or disclosure of your information by any such third-party websites. Please carefully review the privacy policy of any third-party website as they may differ from ours.


NCA might also obtain information about you from third parties (such as demographic marketing information, address verification, or third party mailing lists) and collate such information with your personal information. Should we ever obtain this information, we will treat it all as personal information under this Privacy Policy. .


NCA reserves the right to make amendments to this Privacy Policy at any time. If you have objections to the Privacy Policy, you should not access or use the Website.


You have a right to access your personal information, subject to exceptions allowed by law. If you would like to do so, please let us know. You may be required to put your request in writing for security reasons. NCA reserves the right to charge a fee for searching for, and providing access to, your information on a per request basis.